Meetings
Schedule or start meetings for your team and invited guests, control who can join and repeat them.
What is a meeting
A meeting is a scheduled or instant session for your team and invited guests. It is invite-only by default, books a room, can repeat, and counts toward your event and room limits. Invitees join through their personal link and do not need an account.
If you need a public page with registration, use a webinar instead.
Schedule a meeting
- Open Schedule and select Meetings.
- Set title, date, time and duration.
- Choose the room it is booked into (see Rooms).
- Choose who can join (see Join access below) and add invitees.
- Save. Invitees receive an email with their personal link.
Invite people
Add invitees by email address. Each person gets a personal join link tied to their address, so you can see who attended. Workspace members are invited the same way and also see the meeting in their Schedule.
You can add more invitees at any time, including after the meeting starts. For a repeating meeting, decide whether new people join the whole series or only specific dates (see Series versus specific dates).
Join access
Each meeting has one of two access settings:
- Invite only (default): only people you invited can enter, using their personal link.
- Anyone with the link: the general meeting link works for everyone who has it. Share it only where you trust the audience.
For extra control, lock the meeting from inside and use the waiting room so the host admits each person.
Repeating meetings
Choose Repeat and pick daily, weekly or monthly. Each date is an occurrence of the same series. You can edit or cancel a single occurrence or the whole series.
Series versus specific dates
When you add an invitee to a repeating meeting you choose the scope:
- Whole series: they are invited to every occurrence, including future ones.
- Specific dates: they are invited only to the dates you tick.
Choosing a format
When you create a meeting or webinar, the Format selector pre-sets the room for the job. Meetings can be Standard, Classroom or Studio (broadcast); webinars can be Standard or Studio. Rooms have a Default format that seeds new sessions. Explicit settings always win over the preset.
Call versus meeting versus event
| Topic | Call | Meeting | Event (webinar) |
|---|---|---|---|
| Who | You and the people you ring | Your team and invited guests | Public, registered audience |
| Starts | Instantly, by ringing | Scheduled or instant | Scheduled, with a landing page |
| Ends when | Someone hangs up (see below) | A host ends it for everyone or everyone leaves | A host ends it |
| Host controls | None until you make it a meeting | Yes | Yes |
How a call ends:
- Hanging up ends a 1:1 call for both people.
- A group call (3 or more) ends when fewer than 2 people remain.
- If someone loses connection, the call waits 30 seconds for them to reconnect. Rejoining in that time cancels the end.
- Some plans limit call length; you get a 5 minute warning and a countdown in the last 10 minutes.
Make it a meeting. During a call, choose Make it a meeting. Everyone stays connected, you become the host, the other people become co-hosts, and you can add people from your contacts and record. Availability depends on your plan.
Plan limits. Each session type can have a maximum number of people and a maximum length on your plan. If a session is full or a type is not on your plan, joining shows a message explaining why.
Instant meetings
Start an instant meeting from your default room when you need a call now. Copy the link or add invitees while you are in it. From a contact, Meet now sends them a notification without ringing; use Call to ring them.
Was this helpful? Yes or no, tell us or contact support.